Benefits
- 401k with Matching Up To 3%, Over a 3 Year Vesting Period
- Medical
- Dental - 100% Base Rate Paid by the Firm
- Vision - 100% Base Rate Paid by the Firm
- Life Insurance
- Long- and Short-Term Disability
- Long-Term Care - Paid by the Firm
- PTO
Job Purpose
Assist the accounting department with various data entry tasks and research billing issues. Coordinate fee authorization requests with our Litigation staff. Submit estimated budgets to clients in an effort to obtain fee approval for billing of litigated matters, follow up for additional approval as needed.
Job Duties & Responsibilities
Compile, sort, and verify the accuracy of data in both the firm's case management system and the firm's accounting software (ProVantage) prior to billingCreate hourly invoices from firms accounting softwareUse various web-based invoice systems to submit invoices and back-up documentation to clientsMonitor case management queues for time entry, draft bill import errors and resolve issuesProvide requested back-up documentation to clients and resolve invoice issuesRespond to client requests and / or resolve disputed / previously adjusted invoice submissionsResubmit previously adjusted or denied billsMonitor hourly bill / submit / verify tasks for timely completionMonitor hourly rates within our system to ensure accuracyHandle file close requests and process billing to ensure deadlines are metAdd / Update firm timekeeper data on client's legal websitesAssist with flat fee bill submission during non-peak timesRecord messages / transactions by updating various client web-based systems and firm's case management systemMaintain regular and reliable attendance and punctualityAnswer phone calls and respond to voicemails, as neededDisclaimer : The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. It is not intended to limit management from assigning other work as desired.
Required Qualifications / Experience
A minimum of 2 years office experience, or a minimum of 1 year office experience and an Associate's degree, or 60 undergraduate credit hours, or equivalent combinationA high school diploma or equivalent, requiredEligible to work in the United StatesPreferred Skills
Prior Accounts Receivable experienceProblem solve and Independently make decisionsMultitask and prioritize in a fast-paced environmentWrite and speak clearly and conciselyEssential Skills / Requirements
Compile, sort, and verify the accuracy of data in case systems within deadlines with or without direct supervisionAbility to navigate and use various web-based invoice systems to submit invoices and back-up documentation to clientsAbility to utilize software to create invoicesOperate a computer, copier, scanner, fax machine and telephoneWork in an office environment, seated for long periods of time, in front of a computer, while typing information, responding to emails and answering phonesListen and understand questions posed by clients, attorneys, borrowers, opposing counsel, court personnel and 3rd partiesAnalyze and interpret informationMaintain confidentialityDevelop and maintain constructive and cooperative professional working relationships with othersOccasionally, clear out and manage the Firm's voicemail system.Working Conditions
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Requirements
The ability to work in an office environment, in front of a computer, while typing documents, responding to emails, managing calendars and answering phones.
Special Position Requirements
Periodically expected to train co-workers.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at time with or without notice.
SouthLaw, P.C. is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, veteran status, or any other characteristic protected by law.