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Accounts Payable Specialist
Accounts Payable SpecialistUtah Partners for Health • Midvale, Utah, United States
Accounts Payable Specialist

Accounts Payable Specialist

Utah Partners for Health • Midvale, Utah, United States
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Description

Are you a customer service driven person who is detailed oriented, organized and proactive?

Are you looking for a job where you can help, care and serve patients and the community?

If so, then the Accounts Payable Specialist position at Utah Partners for Health (UPFH) is for you!

What is Utah Partners for Health all about?

  • We love our patients! Our passionate and devoted teams help, care and serve our patients and the community with excellence.
  • We are dedicated! We are proactive, positive, friendly, flexible, open-minded and hard-working team players, who find great purpose and happiness in our work.
  • We want to empower! We’re always searching for and learning new ways to go above and beyond to help, care and serve at UPFH.
  • We are growing! We recently expanded our services at UPFH and will continue to grow to better provide for the needs of our patients and the community.

If you want to be a part of our story and contribute to the learning and excellence of our organization, we welcome you to apply for this job.    UPFH EXISTS BECAUSE PEOPLE MATTER.

Job Title : Accounts Payable Specialist

Department : Administration

Reports To : CFO

Positions Supervised : None

Position Purpose

The Accounts Payable Specialist is responsible for leading the efficient planning, development, and operation of the Accounts Payable department. This role involves managing vendor relationships, implementing controls and procedures to protect assets, monitoring vendor contracts and pricing, and ensuring accurate reporting.

Essential Job Functions

  • Accounts Payable Management : Perform all duties related to accounts payable, including data entry of vendor invoices, proper coding and classification of company expenditures, and maintaining vendor contracts and pricing.
  • Compliance and Record Keeping : Maintain accurate financial and payroll systems and files in accordance with established policies to ensure compliance with federal, state, and local regulations.
  • HR Assistance : Assist HR with processing and issuing annual W-2 forms to employees, processing 1099 forms for contractors / vendors, and handling employer tax information.
  • Vendor Relations : Handle requests and inquiries from vendors, set up vendor credit accounts, and manage EFT transactions in compliance with laws.
  • Credit Card Reconciliation : Perform staff credit card reconciliations, ensuring transactions are properly coded and classified.
  • Financial Reporting : Assist with the preparation of daily, monthly, quarterly, semi-annual, and annual financial reports and closings. Maintain and distribute accounting documents, records, and reports for monthly Board review.
  • Sales Tax Management : File sales tax refund requests, ensure proper exempt status with vendors.
  • Grant Allocation Tracking : Understand grant budgeting and tracking.  Ensure proper coding of invoices & payroll entries to provide accurate grant expense tracking.  Supply reports to CFO detailing various grant expenses.
  • Administrative Support : Complete filing, copying, and other administrative tasks as needed to support the CFO and the Administration Department.
  • Additional Duties : Perform other duties as required to support the CFO and UPFH Administration Department.

    • Requirements

    EDUCATION AND EXPERIENCE

  • Bachelor’s degree or equivalent experience is strongly preferred.
  • 2-5 years related experience in accounting / Accounts Payable is recommended.
  • Preferred, but not required : Bachelor’s degree in Management, Business, Accounting or equivalent.

    • KNOWLEDGE, SKILLS, ABILITIES

  • Ability to build and maintain complex Excel spreadsheets, using pivot tables, power query, and tables.
  • Ability to build interpersonal relationship and deliver excellent customer service to internal and external customers.
  • Ability to work both independently and as a highly functioning team member.
  • Ability to think critically and be detail oriented.
  • Ability to communicate effectively verbally and in writing.
  • Ability to communicate in Spanish is preferred but not required.

    • WORK ENVIRONMENT / PHYSICAL ABILITIES

    Must be able to sit, stand, talk and hear for extended periods of time.

    Must be able to have repetitive wrist, hand and / or finger movement to type and work on computer.

    General office environment conditions, with moderate noise levels.

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    Account Payable Specialist • Midvale, Utah, United States

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