Accounts Payable Clerk

M-F 8-5pm with either an hour or half an hour unpaid lunch

Onsite 100%

Temp Only 3-6 months

Day to Day Responsibilities :

Provide support to various needs of the acctg such as data entry, scanning documents, copying, filing, answer phones, coding and processing invoices, and working with excel spreadsheets.

Top 3 Must Have Skills :

Must be proficient in MS Office such as Excel and Word, type 40 words per minute, Detail Oriented, good communication skills

Technology Needed :

Accounting system such as SAP (Entry Level) Proficient in Outlook

Description : Overview

Completes vendor or payments by verifying entries and comparing system reports to balances; Code, Scan and Index Invoices to SAP. Audit Employee Expense Reimbursements meeting compliance requirements. Paying bills and invoices in accordance with established methods and procedures. Maintaining accurate records of all Accounts Payable transactions. Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts. Following proper procedures and taking direction from senior staff Disburse payment to suppliers, vendors, and employees. Perform timely account reconciliation by verifying entries and compare to balances. Confirm that the appropriate general ledger codes have been entered on each vendor invoices. File all trade invoices each day in the appropriate files after they have been vouchered. Contact suppliers or divisions for appropriate documentation to process invoices. Ensure correct approval, sorting, coding, and matching of invoices / receipts. Ensure all legal and business licenses are renewed in accordance with state and federal laws annually. Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments. Perform other job-related duties as assigned

Minimum Qualifications :

High school diploma or equivalency plus 2 years of experience in AP. Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas. Able to process large volume of invoices.

Preferred Qualifications :

Working knowledge of SAP software financial modules and Concur Expense Reimbursement. Excellent accuracy and attention to detail skills to process large numbers of invoices. Strong communication skills, written, verbal, persuasion, motivation, facilitation of strong working relationship. Knowledge of other MS Office Suite and / or software applications related to job functions Excellent interpersonal, customer service, analytical / problem solving, problem management, presentation development, presentation, and communications skills.

Physical demands with activity or condition for a considerable amount of time may include sitting and typing / keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine? Physical demands with activity or condition may include walking, bending, reaching, standing, squatting, and stooping. May require occasional lifting / lowering, pushing, carrying, or pulling up to 20lbs