Procurement Coordinator

Procurement Coordinator

Only permanent employees in the title and those that are reachable on the Procurement Analyst Civil Service List are eligible to apply. The Finance Division at DOHMH has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. The Procurement Coordinator is responsible for timely procurement processing. The Procurement Coordinator will be reporting to the Director of Purchasing along with four other Procurement Coordinators.

Job Duties and Responsibilities :

• Prepare procurement documents, including Purchase Orders, Pre-Solicitation Reviews, Public Hearing Packages, City Record Notices, Responsibility Determinations, Determination of Awards, Renewals, and Modifications.
• Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards.
• Provide status update in all systems on a regular basis.
• Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
• Ensure potential contractors are both responsive and responsible.
• Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances.
• Ensure timely registration of contracts or purchase orders; accurately and efficiently manage procurements from time of assignment until registration.
• Ensure that contract scopes are complete and meet the needs of the Agency.
• Identify challenges and solutions on procurement matters; correspond with program and ACCO Senior staff for rapid solution.
• Participate in meetings concerning contract or purchase order portfolio and provide accurate status of procurement actions.
• Promote increased utilization of City-Certified M / WBE vendors and assist in the achievement of other initiatives related to procurement.
• Work on special projects as needed.

Why you should work for us :

Commitment to Equity : The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic.

Qualifications :

Salary Min : $67,541.00 Salary Max : $78,470.00