Staff Administrative Assistant I - Pittsburgh, PA

Job Description

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The UCC is a department within the Division of Student Affairs and aligned under the Wellness Team consisting of Campus Recreation, Student Health Services, Care and Resource Support departments. Accredited by the International Accreditation of Counseling Services (IACS) and American Psychological Association (APA), the UCC exists to ensure healthy and thriving lives for University of Pittsburgh's diverse student population by providing crisis intervention, outreach, workshops, group, individual, relationship / couples therapy, and teams to assist with disordered eating, gender affirmation, substance use, and trauma. Consistent with the University and Division of Student Affairs' mission and values, members of the UCC team are committed to cultural humility, justice, equity, diversity, and inclusion. As a staff with our own diverse identities-both visible and invisible-we seek to provide support that honor students' unique needs, concerns, and personhoods.

The University of Pittsburgh is seeking a qualified Administrative Assistant person to join the University Counseling Center. The Administrative Assistant person will work in a fast-paced environment. The incumbent is often the first point of contact for our center. The incumbent answers questions and provide information about center services to students, parents / family members, faculty, and staff. The Administrative Assistant assists with coordinating drop-in services, opening / closing procedures, managing social media channels, working on special projects, and supporting training and outreach programs. The Administrative Assistant will have the opportunity to serve on committees within and outside of the Center as needed / interested.

Job Summary

Performs administrative and general office support work.

Essential Functions

Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events.

Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.

Prepares and edits various technical documents, including financial reports, presentation materials, and routine correspondence; uses established guidelines and proper formatting.

Makes minor purchases, collects payments, and verifies billing information.

Performs a variety of clerical duties, including filing paperwork, distributing mail, assisting with travel arrangements, maintaining mailing lists, and data entry.

Physical Effort

This is sedentary position which involves light physical activity and sitting at a desk in an office.

Assignment Category Part-time regular

Job Classification Staff.Administrative Assistant I

Job Family Administrative Support

Job Sub-Family Clerical

Campus Pittsburgh

Minimum Education Level Required High School Diploma / GED

Minimum Years of Experience Required 1

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and / or experience requirement.

Work Schedule 8 : 30a to 5 : 00p with occasional evenings; hours and days will vary

Work Arrangement On-Campus : Teams that work on campus, in an office, or in a lab.

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment : PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents Resume, Cover Letter

Optional Documents Not Applicable