Accounting / Office Assistant

Duties & Responsibilities :

• Receive invoices from vendors, review and then process them by using 3-way matching (Invoice vs PO vs Packing Slip).
• Process non-PO invoices in the AP module and making sure to use the correct GL.
• Monthly reconcile vendor statements against open invoices.
• Analyze discrepancies with invoices and research information to discover the source of the problem.
• Process employee reimbursement for payment.
• Maintain vendor files & filing records and scan invoices to Finance Drive.
• Correspondence with all creditors and vendors regarding payment schedules, outstanding credits, and other finance-related inquiries
• Protect the company's value by keeping information confidential.
• Support front office, customer service, and accounts receivable when needed.
• Obtain W-9 from vendors.
• Enter cash disbursement and mail checks to vendors.
• Call customers for payment updates.
• Monthly reconcile uninvoiced PO receipt report, assist with yearend audits, and help with month-end closing,
• Greeting visitors and directing them to the correct office.
• Performing basic office tasks, such as filing, data entry, answering phones transferring phone calls to employees, and processing the mail (Sorting and delivering mail to employees).
• Assisting with all other accounting or ancillary duties as assigned by the Accounting Manager.

Required Knowledge, Skills, & Abilities :

Physical Requirements :

Benefits :

Medical, Dental, Vision, 401K with company match, Life Insurance, Vacation, Sick leave, and Holiday Pay.

Salary

$21 - $25 per hour (Depending on Education and Experience)