Office Manager-On Site

Title : Office Manager

Location : Ft. Lee, NJ- 5 Days on Site in Office (Non-Virtual, Non-Hybrid, Non-Remote)

Competitive Pay and Benefits

Thank you for your interest in this role. All interested applicants please use our LinkedIn account to upload your cover letter and resume. Due to the volume of applicants, TPA will not be accepting applications, profiles, nor referrals from staffing agencies for this role.

The Players Alliance is seeking a professional, reliable, mature, energetic, friendly, highly skilled Office Manager who will be based at our Fort Lee, NJ office. The TPA Office Manager will ensure that the office environment is organized, functional, and welcoming. This role is crucial for maintaining operational efficiency and supporting our team. As a full-time position, the ideal candidate must be highly self-directed and capable of managing administrative tasks, vendor relationships, and office logistics independently.

RESPONSIBILITIES

Office Administration & Logistics

• Provide essential friendly, professional, and customer centric service to all guests at all times. Interact with visitors with grace and diplomacy, always displaying business etiquette
• Manage the day-to-day office and site needs, ensuring smooth operations, functionality, and preparedness across all program spaces.
• Oversee daily office operations, oversee the maintenance of a clean and organized worksite, and ensure staff and site have suitable supplies for the office to function at a high-level.
• Manage office supplies inventory, ensuring all necessary items (e.g., stationery, printer toner, kitchen supplies) are stocked and organized.
• Oversee the maintenance of office equipment (e.g., printers, copiers, coffee machines) and coordinate necessary repairs or servicing. Ensure all office machines operate properly : copy machine, postage meter, printers, etc., order copier supplies, maintain postage in meter, coordinate repairs / service with the appropriate vendor
• Manage incoming and outgoing mail, packages, and deliveries.
• Ensure the physical office space is clean, tidy, and presentable at all times, coordinating with cleaning services.
• Serve as the office phone operator, answer calls, respond to inquiries with information, route callers, and monitor / route or respond to voicemail messages
• Ensure office safety and operating efficiency by reporting all facility problems to building management, i.e., lack of heat or air conditioning, water, safety, and cleanliness issues, etc., coordinate repairs / facilitate prompt resolutions, and inform staff throughout the process
• Order and maintain inventories of essential office and kitchen supplies, provide ongoing office orientation, and instruct employees on the use of office machines
• Collect, sort, and distribute office mail; meter and post outgoing mail, assist staff with UPS & FedEx
• Coordinate in office meetings, book and set up conference room, order food / catering
• Coordinate annual office-wide clean-up day, file storage transfer, and shredding event
• Conduct annual safety drills coordinated with building management. Coordinate annual safety lectures with the local police and fire departments. Monitor first aid kit, AED device, and fire extinguishers

Administrative Support

T eam Support & Coordination

Safety & Compliance

Requirements

Systems & Process Improvement

Skills & Competencies

Qualifications