Executive Assistant to Entrepreneur

A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid : 4 days in office, 1 day remote. The culture values work / life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.

About the Job :

¨ Monitor, and prioritize the CEO’s emails and draft responses

¨ Maintain the busy calendar and add appointment to calendar based on incoming emails

¨ Manage contacts

¨ Liaise with bookkeeper, accountant and banking to keep accounting current

¨ Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements

¨ Take notes on zoom meetings and conference calls when needed

¨ Manage deal flow in Compass.com, car.org and other real estate platforms

¨ Make appts for the principal and obtain medical records when needed

¨ Research

¨ Be the point of contact for marketing initiatives

¨ Handle confidential and sensitive information with discretion

¨ Screen incoming phone calls delivering detailed, timely messages

¨ Schedule meetings

¨ Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions

¨ complex travel arrangements including flights, cars, hotels, and other reservations

¨ Make suggestions to improve processes

¨ Process expense reports

¨ Assist with personal scheduling and appointments.

¨ Ad hoc projects as needed

¨ Limited off-hour availability via text

About You :

¨ Minimum of 4 years of experience in a related support position

¨ BA / BS from a college or university

¨ Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail

¨ Adept with Apple / Mac

¨ Familiarity with Canva and DocuSign a plus

¨ Able to work quickly and autonomously

¨ Dynamic and proactive comfortable in a fast-paced environment

¨ Polished, professional demeanor

¨ Proactive go-getter; no task is too big or too small

¨ Outstanding communication skills

Salary, will reimburse for individual health plan

Hours : 9-5 or 10-6