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Project Coordinator
Project CoordinatorEmploybridge • Madison, WI, United States
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Project Coordinator

Project Coordinator

Employbridge • Madison, WI, United States
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Compensation : $26.00 to $33.00 per hour

Schedule : Monday - Friday; 7 / 8 : 00am- 3 / 4 : 00pm

Key Responsibilities :

Project Documentation & Organization

  • Assist with job setup and startup meeting documentation.
  • Upload and organize digital project folders within platforms such as Procore or E-Builder.
  • Maintain submittal logs and cost code structures in collaboration with Project Managers / Assistant Project Managers.
  • Maintain organized and current files, drawings, and specifications on shared drives and project management systems.

Project Coordination & Communication

  • Prepare and distribute subcontracts and project startup materials.
  • Collect data from subcontractors and field personnel to support look-ahead schedules and updates.
  • Attend jobsite and progress meetings as needed; take and distribute meeting minutes.
  • Draft and distribute RFIs, purchase orders, permits, and related project documentation.
  • Manage bid solicitation documentation for small business and diversity participation.

    • Tracking & Reporting

  • Track daily reports, subcontractor deliverables, and contract requirements through project management platforms.
  • Upload and maintain permit records and drawing revisions.
  • Assist with job budgets and schedules of value for upload to internal systems (e.g., Sage).
  • Initiate and track Request for Quotes (RFQs) and Package Change Orders (PCOs).
  • Log subcontractor commitments and approved change orders.
  • Support preparation for monthly Work-In-Progress (WIP) financial updates.

    • Project Closeout

  • Assist with compiling and submitting closeout documents, warranties, inspection reports, and training materials.
  • Support coordination of punch list completion and owner training schedules.
  • Ensure all required closeout documentation is completed and submitted per contract requirements.

    • Qualifications :

  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • 3+ years of administrative, construction support, or project coordination experience preferred.
  • Strong computer proficiency, especially in Microsoft Office.
  • Experience with project management software is a plus.
  • Excellent communication, organizational, and time-management skills.
  • Ability to manage multiple priorities and collaborate across departments and project teams.
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    Project Coordinator • Madison, WI, United States

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