Administrative Program Director

Department Overview

The Department of Medicine (DoM) is the largest clinical department in the School of Medicine with approximately 900 employees / affiliates and an annual operating budget of over $180M. In addition the DoM is responsible for ten divisions : 1) Arthritis and Rheumatic Disease 2) Endocrinology Diabetes and Clinical Nutrition 3) Gastroenterology and Hepatology 4) General Internal Medicine and Geriatrics 5) Hospital Medicine 6) Infectious Diseases 7) Nephrology and Hypertension 8) Pulmonary Allergy and Critical Care Medicine 9) Knight Cardiovascular Institute and 10) Informatics Clinical Epidemiology and Translational Data Science. The department also includes a sizable Research (Basic Science and Clinical) portfolio a large education footprint and provides clinical services in many community partnerships including Hillsboro Medical Center.

The Knight Cardiovascular Institute (KCVI) is recognized as a top integrated center for cardiovascular clinical care translational research and professional training in all aspects of heart and vascular disease. Guided by a multi-disciplinary approach researchers and clinicians drive a vibrant translational research program which focuses on delivering the latest knowledge and cutting-edge care to patients. Specifically research at KCVI seeks to improve patient outcomes by achieving earlier diagnosis of disease more accurate monitoring of its progression and tailoring therapy to the molecular basis of disease.

Function / Duties of Position

1. Operations Management Program Development and Strategic Planning

• Provide strategic oversight and operational leadership for the Division of Cardiovascular Medicine and the Knight Cardiovascular Institute (KCVI) supporting approximately 155 faculty and staff.
• Supervise and support the administrative manager to ensure efficient administrative and business operations.
• Promote cross-training and flexible personnel deployment to meet emergent needs in collaboration with unit managers.
• Structure workloads and monitor productivity to ensure high-performance outcomes.
• Identify operational inefficiencies and drive continuous process improvements.
• Foster a proactive and responsive employee relations environment addressing staff concerns to enhance satisfaction and performance.
• Serve as a liaison with other university departments and programs to support mutual operational objectives.
• Define and promote core competencies evaluate training needs and manage workforce development.
• Lead recruitment onboarding supervision performance management training disciplinary actions and terminations in alignment with policies.
• Analyze and optimize business and administrative processes to improve operational quality and cost-efficiency.
• Oversee all administrative activities in the Division office including policy enforcement and procedural updates.
• Manage facilities and equipment including space planning maintenance compliance and utilization in collaboration with the Department of Medicine.

2. Human Resources Management and Administration

3. Finance Revenue Cycle and Philanthropy Management

4. Research Program Oversight (Basic Translational and Clinical Research)

5. Clinical Operations and Education Programs Oversight

6. Special Projects and OHSU Collaborations

7. Professional Responsibility

Required Qualifications

Masters degree in Public Health or Administration Business or related field

Experience :

At least 7 years of progressive healthcare experience

At least 7 years experience in leadership roles managing a diverse group of office management personnel and experience with general and complex Human Resource issues as well as labor relations experience.

Strong knowledge base in ambulatory management organizational development managed care strategy strategic planning financial analysis research methodologies and philanthropic activities.

Strong interpersonal and team building skills.

Must be innovative and capable of independent action and decision making.

Experience managing different groups of people with different missions.

Development and maintenance of effective relationship with medical and administrative staff required.

Ability to communicate effectively in writing and verbally.

Ability to remain calm and poised in urgent situations.

Ability to exercise initiative judgment problem solving and decision-making.

This position is responsible for staying current on regulatory billing compliance and reimbursement trends ensuring that the practice anticipate change prepare in advance and monitor operational outcomes.

This position must have the skill in analysis development of comprehensive reports and interpretation of complex data.

This position must be able to set priorities and avoid crisis management.

This position must be able to organize policies procedures systems and objectives.

Must understand fiscal management and human resource management techniques.

Independent problem solving and information gathering required.

Comfort level juggling many tasks and priorities is essential for the successful candidate.

Must be able to set priorities and be assertive.

Strong interpersonal and written communication skill required.

Excellent working ability in Microsoft Office software in a computer networked environment. Advanced skills in : word processing (Word) spreadsheets (Excel) database systems presentation preparation (PowerPoint) and other business administration tools.

Oracle system experience addition Power BI reporting Crystal reports Kronos and Cognos system experience required.

Experience with Hospital Based Billing and UMG billing and subsequent systems necessary

Preferred Qualifications

Experience with research grant management clinical trials grant development submission and management preferred.

Experience in Cardiovascular Medicine / Internal Medicine Ambulatory Care Academic Medicine.

Knowledge of OHSU systems and processes.

Experience with University and Faculty Practice Plan processes preferred.

Additional Details

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity affirmative action organization that does not discriminate against applicants on the basis of any protected class status including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at or

Required Experience :

Director

Key Skills

Nurse Management,Program Management,Employee Evaluation,Management Experience,Teaching,Curriculum Development,Administrative Experience,Budgeting,Leadership Experience,Program Development,Supervising Experience,Addiction Counseling

Employment Type : Full-Time

Experience : years

Vacancy : 1