Office Administrator

The Position

The Opportunity :

The Office Administrator will be principally accountable for managing all

Administrative and business support needs within Genentechs Washington DC office location supporting PA&A and other Genentech employees that are assigned to the office location as well as internal and external visitors. Accountabilities include (but are not limited to) reception services complex calendaring event support / planning visitor support (including USLT GEC

and CEC level) vendor / building management offsite support security / access coordination and team engagement.

With the sensitive nature of our work this position will work closely with Security colleagues in our fundamental responsibility of protecting our people products and pipeline by ensuring safe appropriate and authorized access to our office suite. This position requires an individual with impeccable integrity and the ability to handle sensitive and confidential information with

outstanding judgment.

Job Responsibilities :

Manage office operations including coordination with building management security and PA&A leadership

Handle all guest and employee interactions with the highest level of professionalism and customer service mindset to ensure we are always exceeding expectations.

Manage reception area operations including managing the visitors log greeting guests collecting incoming mail shipping outgoing mail validating parking receiving packages and shipments and answering phones

Manage scheduling of conference rooms with both internal and external stakeholders (onsite offsite live or virtual)

Troubleshoot and manage IT building and Site Services requests

Order and maintain office supplies (e.g. copy room and kitchen resources)

Manage purchase orders invoices payment tracking and vendor maintenance

Oversee new hire logistical onboarding (e.g. acquire security fobs and parking passes as needed)

Support the planning and execution of department or office staff meetings meeting logistics including agenda creation / distribution meeting materials catering room set-up etc.

Manage communications for day-to-day office operations including changes in policies

processes department reminder and team agreements

Plan and coordinate office events (employee engagement community-driven informal)

Serve as the internal and external face / liaison between the team and Genentech acting appropriately and professionally

Possess a general knowledge of available Genentech IT systems such as cSuite virtual conference tools etc

Contribute to a team culture of innovation enterprise-level thinking collaboration and impact

Provide administrative business support to PA&A teams and departments (based on business need) including but not limited to calendering contracting event support and expense reporting.

Who you are :

High school diploma and equivalent industry experience preferred

An average of 3-5 years related administrative operations or project support experience (experience gained in the pharmaceutical / biotechnology industry is preferred)

Ability to handle routine and impromptu assignments with minimal supervision

Ability to handle and exercise judgment and discretion concerning sensitive confidential and proprietary information

Demonstrates accuracy and attention to detail of own and others work

Confident operating within a well-defined job scope and a shared decision-making process

In-depth knowledge of Microsoft Office (PowerPoint Excel and Word) cSuite Tools Ad(including Gmail gCal gSheets gSlides Trello Jamboard gMeet ZOOM)

Must demonstrate outstanding office management and administrative capabilities with a proven record of meeting defined objectives and goals.

Outstanding time management organizational and project management skills as evidenced through past performance track record and results.

Strong attention to detail in the creation / editing of department materials and specific proficiencies in the production of documents presentations and spreadsheets.

Strong communication skills both written and verbal. Communicates clearly concisely thoroughly and promptly with internal and external partners / stakeholders

Outstanding partnering skills. Works collaboratively effectively and efficiently with internal and external partners to meet the goals and objectives of the department.

The candidate must be a motivated individual who can demonstrate a proactive approach and an ability to streamline and reduce unnecessary administrative or operational burdens for the team.

Strong organizational and project coordination skills with a willingness to take initiative.

Display professionalism in all internal and external endeavors.

Familiarity with the Genentech organization preferred

Core Competencies : Teamwork and Collaboration Communication Achieving Results

Must exhibit core values : Trust Transparency Collaboration and Respect

Note : Based on the external-facing nature of the position this role is expected to be in-person Monday through Friday during regular business hours.

Relocation benefits are not available for this job posting.

The expected salary range for this position based on the primary location of Washington DC is $ 67800 - $ 125800 of hiring range. Actual pay will be determined based on experience qualifications geographic location and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Benefits

Genentech is an equal opportunity employer. It is our policy and practice to employ promote and otherwise treat any and all employees and applicants on the basis of merit qualifications and competence. The companys policy prohibits unlawful discrimination including but not limited to discrimination on the basis of Protected Veteran status individuals with disabilities status and consistent with all federal state or local laws.

If you have a disability and need an accommodation in relation to the online application process please contact us by completing this form Accommodations for Applicants.

Required Experience :

Unclear Seniority

Key Skills

Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1