Administrative Secretary III

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Administrative Secretary III

Location : Weston

Facility : Florida Weston Hospital

Department : Endoscopy-Weston Hospital

Shift : Days

Schedule : 7 : 30am-4 : 00pm

Job Summary

Join Cleveland Clinic Weston Hospital's team of caregivers that remain on the leading edge of technology and education, all while consistently providing patient-centered healthcare. As part of Cleveland Clinic's Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale and Florida regions. Here, you will receive endless support and appreciation while building a rewarding career with one of the most respected healthcare organizations in the world.

Job Details

The Administrative Secretary III will greet patients answer questions and redirect if needed, prepare charts, communicate with nurses and managers, and assist with projects. This role involves collaborating with a large number of people, including doctors, fellows, residents, and other Cleveland Clinic staff members. The ideal candidate for this role can work well in a team environment.

A caregiver in this position works 7 : 30am4 : 00pm or 8 : 30am5 : 00pm.

A caregiver who excels in this role will :

• Perform general clerical duties on a daily basis such as filing, and other specific duties.
• Maintain a file for charts received for patients scheduled for surgery according to date to prevent loss in the event of a change or rescheduling.
• Prepare charts by placing required lab work, EKG, Chest X-ray, and history and physical on correct patient charts, assuring that all copies are legible and within the required time frame.
• Notify the charge nurse immediately if unable to complete.
• Prepare charts according to procedure, ensuring appropriate paperwork is available for admitting nurse (Radiology, OR).
• Deliver completed, stamped charts, along with patient's old records to ACU (ambulatory care unit).
• Serve as liaison between physician's offices, inpatient units, ancillary departments, and other services to ensure coordination in the delivery of patient care.
• Distribute pre-admission sheets to pre-admission clerk in agreed upon time frame.
• Assess and organizes workload to determine the order of priority, to expedite the processing of the preop data.
• Coordinate and schedules outpatient transfusions and infusions.
• Participate in quality improvement activities to improve the flow of patients and required documents.
• Maintain an orderly, clean, well-stocked office area, reordering supplies on appropriate order days.
• Prepare and arrange charts with proper forms for each patient type.
• Make necessary phone calls to ensure the availability of chart requirements for the surgical procedure.
• Gather data to complete monthly statistical report for Pain Management Department.
• Notify the admitting department of changes in patient admission status, cancellations, and invasive procedures.
• Other duties as assigned.

Minimum qualifications for the ideal future caregiver include :

Preferred qualifications for the ideal future caregiver include :

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Physical Requirements :

Personal Protective Equipment :

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. All new caregivers must clear a nicotine test within their 90-day new hire period. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions after one year.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

Please review the Equal Employment Opportunity poster.

Cleveland Clinic Health System is pleased to be an equal employment employer : Women / Minorities / Veterans / Individuals with Disabilities.