Office Project Coordinator

Job Description

Ultimate Staffing is hiring for a temporary Office Project Coordinator for a leading Restoration company located in Hayward, CA.

Title : Project Coordinator

Employment type : Temp

Pay : $22 to $24 / hour

Hours : 7 : 30am to 4 : 30pm or 8am to 5pm, Monday to Friday

Responsible for scheduling and dispatching crews to residential and commercial property losses. This position supports one or more of the following : Project Managers, Project Supervisors, Superintendents, Branch Managers, and Directors with administrative duties when needed. Serve as the liaison to corporate office for all new forms, policies, procedures, and programs. issues

Key Responsibilities

Core responsibilities for the position are as follows :

• Call customers for purposes of communicating or coordinating project schedules, and / or respond to general inquiries in a timely manner.
• Responsible for assisting with Vendor Setup ensuring vendor has provided correct documentation.
• Answer phone calls from customers, answer questions, or direct to appropriate staff when necessary.
• Generate Work Orders and Change Orders upon request, forward to customer for signature, and coordinate dispatch of crews accordingly.
• May be responsible for maintaining daily schedules for crews and other project members, and may assist in establishing schedules for increased efficiencies.
• May prepare required state, federal, and / or waste management paperwork for all Asbestos Projects, where applicable.
• Update Invoice Tracking spreadsheet and ensure delivery of Payment Request to management.
• Organize weekly, bi-weekly, monthly meetings in accordance with company policy, including but not limited to : safety meetings, In-office meetings, production meetings, etc.
• Work with Call Center regarding new job information. Label photos and upload into specific systems / programs.
• Create and maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, Project Reports and BOS are properly filed.

Requirements :

1+ years of office clerical experience

Detail oriented

Customer service skills

MS Office, Excel and PowerPoint knowledge

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

To apply please email your resume to pkenny@ultimatestaffing.com