Accounting Administrator 3

Payroll Administrator

The Payroll Administrator is responsible for managing the payroll process from start to finish. Duties may include reviewing and auditing timekeeping records to ensure compliance with established standards, handling tax notices, managing state and local registrations, processing tax adjustments, supporting year-end activities, and participating in other projects as assigned.

Essential Functions :

• Responsible for the independent end-to-end preparation and processing of exempt / non-exempt (biweekly) multi-state payroll using Workday and OSV.
• Reconcile payroll from period to period.
• Calculate and review prorated wages and deductions when necessary (e.g., new hires, terminations, status changes).
• Ensure tax and payroll deduction withholdings are accurate, including understanding of reciprocity rules.
• Possess a solid understanding of Workday retros and their processing.
• Maintain payroll records in compliance with SOX.
• Troubleshoot and resolve payroll-related issues including tax adjustments for prior pay periods and years with minimal direction and supervision.
• Consistently demonstrate customer service best practices by promptly addressing all employee inquiries, including tax and W-2 related questionsthrough the ticketing system, while ensuring compliance with SLA guidelines by resolving tickets within 24 to 48 hours.
• Stay current on payroll and benefits legislation to ensure organizational compliance.
• Independently manage all types of tax notices in collaboration with OSV, ensuring timely handling of notices, state and local registrations without delays.
• Exhibit basic understanding of local tax requirements and termination laws across various states.
• Assist with ad hoc management requests / projects (as requested) including but limited to year-end and W-2 as needed.

Supervisory Responsibilities :

This position has no formal supervisory responsibilities.

Minimum Required Qualifications :

Other Required Qualifications :

Availability to work in the Eastern Time Zone and to work overtime as approved and needed, primarily on payroll days or other key occasions only.

Certificates and Licenses : None Required

Desired Qualifications :

Work Environment :

The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position is virtual and open to residents of the 50 states, D.C.