Office Assistant

Office Assistant

At Findorff, we bring expertise and value in construction that extends far beyond building. From humble beginnings in 1890, Findorff has now grown to become one of the regions most trusted construction firms. As an employee-owned company, our staff take pride in shaping communities through a commitment to quality and relationships. As the Office Assistant, youll be an integral part of our Madison office operations - keeping things organized, stocked, and moving efficiently.

Key Responsibilities :

• Provide friendly, professional reception coverage during absences, lunches, and PTO for the Front Desk Assistant
• Greet all visitors and callers, ensuring a welcoming experience
• Monitor building access and door security
• Support departments with administrative needs such as creating packets and laminating signs
• Handle daily mail processing, billing, and distribution
• Maintain strong relationships with vendors
• Reconcile and approve weekly shipping invoices
• Distribute packages and maintain mailroom standards
• Keep the front desk, conference rooms, and shared spaces organized and clean
• Maintain the office kitchen, including stocking and cleaning responsibilities
• Perform regular fridge cleanouts and restock shared supplies
• Support the fitness center and shower areas by replenishing needed items
• Restock kitchen, coffee, and front desk supplies
• Manage fruit deliveries, beverages, and office water orders
• Coordinate with vendors such as the Canteen service for coffee supplies
• Organize and maintain supply closets and shared inventory
• Manage laundry and dry-cleaning invoices for kitchen linens
• Assist with internal events and celebrations, including catering and logistics

Qualifications :

Education & Experience :

Perks & Benefits :

Findorff is committed to providing equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Application Instructions :