ACCOUNTS PAYABLE SPECIALIST

SUMMARY

Under the direction of the Controller, this position is responsible for processing and paying all bills for a multiple properties. The AP Specialist will maintain vendor relationships and resolve all bill discrepancies under the guidance of the Accounting Manager.

PRIMARY RESPONSIBILITIES

• Prepare check runs and wire transfers for vendor or entity payments for all properties in assigned portfolio.
• Coordinate appropriate approvals and signatures on all checks and assure correct mailing.
• Verify and reconcile vendor statements and invoices; match purchase orders to invoices; assure vendor’s TIN is on record prior to making any payment or obtain 1099 from vendor.
• Verify sufficient cash to pay all bills or immediately alert Regional and Accounting Managers of any potential shortfall.
• Obtain invoices from vendors, such as, but not limited to : mortgage statements, insurance, tax, and utility bills, if missing.
• Respond to Accounting Manager-approved vendor / payable inquiries in timely manner.
• Post payments to budgeted accounts only , unless otherwise authorized by Managers.
• Input all invoices in timely manner to maintain accurate and comprehensive list of open payables for all properties in assigned portfolio.
• Maintain correct filing of vendor payment records in audit-ready, accessible condition.
• Respond to inquiries in timely manner.
• Maintain accounting files.
• Provide copy of annual insurance and tax bills to the property’s staff accountant.

ADDTIONAL RESPONSIBILITIES

MINIMUM QUALIFICATIONS

EXPERIENCE

EDUCATION – High School degree. AA with Accounting Major is preferred. Prior accounts Payable experience REQUIRED.

COMPENSATION : $24 - $27 DEPENDING ON EDUCATION AND EXPERIENCE

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.