Administrative Assistant II

Job Summary

The University of Texas at Dallas (UT Dallas) has an excellent job opportunity for individuals looking to join our team as an Administrative Assistant II in the Office of the Vice President for Academic Affairs and Provost. We are seeking an Administrative Assistant II to play a pivotal role in providing comprehensive administrative support within the Office of the Provost. Responsibilities encompass supporting daily office operations supporting Associate and Assistant Provosts and assisting with annual faculty and staff processes. The Administrative Assistant II will become familiar with the Schools Academic Affairs units policies and functions of UT Dallas. A successful candidate will be detail-oriented organized and have excellent oral and written communication skills in English. The Administrative Assistant II must be approachable while maintaining a high level of professionalism discretion and diplomacy. Additional skills needed include intermediate level skills in Microsoft Office applications such as Teams and Excel as well as Adobe Acrobat Pro.

Essential Duties And Responsibilities

Provide support for calendar management travel arrangements expense reimbursements conference registrations purchasing and facilities management work orders for Provost Offices staff including Associate Provosts and Assistant Provosts Serve as primary backup to the Assistant to the Provost and other Administrative Assistants as needed Manage the main office phone line and incoming / outgoing mail Serve as Building Liaison Manage the annual asset inventory process Support Associate Provost for Administration with various processes including but not limited to : Prepare for staff meetings Coordinate annual performance appraisals compliance trainings and remote work agreements Maintain university-issued OneCard Assist with cash / check deposits Maintain listserv for office staff Social event planning for the Office of the Provost Provide general care for office suite and copiers Other duties as assigned

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1