Office Administrative Assistant

Join Colliers As An Office Administrative Assistant

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This is an Onsite working arrangement at our Seattle, WA office.

About the role : The Office Administrative Assistant (internally called Operations Coordinator) works closely with the Operations Manager to oversee the effective running of the office operations. The role is responsible for providing proactive and professional general office administrative support to the Operations Team. In this role you will :

• Provide administrative support to the Operations Manager including calendar management, developing and editing presentations, printing, filing and other tasks as assigned.
• Support local office events (i.e. ordering food, tables, chairs, etc. for the event and possibly attending).
• Manage and monitor the inventory of office and kitchen supplies.
• Reception coverage, and associated duties.
• Responsible for processing office invoices and working closely with Operations Manager to ensure office remains on budget.
• Deposit incoming checks; distribute outgoing vendor / co-broker payments.
• Coordinate communications, schedules and information flow between departments.
• Plan and coordinate meetings, organize large and complex activities such as cross-functional events, and schedule conferences and department activities.
• Develop meeting agendas, take and distribute minutes and track action items.
• Assist with various operational reporting requirements.
• Manage domestic and international travel plans for the Operations Manager and extended team (if needed).
• Manage approvals for expense reports and credit card reconciliations, while keeping the team updated on travel and corporate policies.
• Contribute and participate in the development of new operational systems and processes and assist with change management activities.
• Coordinate special projects on behalf of Brokerage leaders.
• Prepare monthly Operations presentation slides.

What you bring : 3+ years of experience within Administration is required. Excellent organization skills. Excellent written and oral communication skills. Proficiency in Microsoft Office application (MS Word, Excel and PowerPoint). Knowledge of SharePoint and Social Media tool will be considered an asset.

Pursuant to state / local law, Colliers is disclosing the following information : Area / Location Specific : Seattle, WA (On-Site) Approximate Hourly Range for this Role : $26.00 / hour to $33.65 / hour.