COMMUNITY PROGRAMS ASSOCIATE

Job Description

Job Description

Description :

The Community Programs Associate provides support to the Community Programs Manager and Events Department by assisting with the coordination and facilitation of various conferences, workshops, trainings, and online events for A.R.E. Headquarters. This role also involves coordinating direct mail plans and list selections to promote other sub-departments within the Events Department. Responsibilities include planning and organizing logistics for both in-person and virtual events, such as catering, lodging, transportation arrangements, and audio / visual equipment. The position also involves collaborating with other departments such as Field Conferences / Retreats, Events Programming and Production, Bookstore, and Tours to ensure successful coordination of events. In addition to event-related tasks, general clerical duties such as copying, faxing, mailing, emailing, filing, and managing incoming correspondence are also part of the role. The associate also works with the Marketing and Web Designer to create, update, and modify event web pages, virtual event watch pages, and events marketing emails. Evening and weekend availability required

Requirements :

Responsibilities (include but are not limited to) :

Conference Planning and Coordination :

• Provides ongoing assistance to Manager of Events in planning, promoting, design and implementation, speaker contact, mail plan development, and development and follow-up events
• Provides support to Director of Community Programs in identifying, developing and nurturing conferences network of audiences, staff, service providers, speakers and potential collaborators
• Collaborates with Field Conferences / Retreats volunteers to ensure timely development of Field / Retreat programs, speaker coordination; provides support and resources for Field / Retreat programs and events
• Collaborates with other event managers and administrators (Tours, Member Services, A / V and Bookstore)
• Communicates any ADA requests for accommodations to Conferences Facilitator and Media Specialist; assists in preparation and coordination of accommodations as required, guided by Human Resources recommendations for compliance
• Maintains office supplies and coordinates with Conferences facilitator to obtain necessary program materials assists with Webinar moderation and virtual events coordinating as needed

Marketing :

Speaker / Event Coordination :

Communications :

Financial and Statistical Records :

Required Education and Experience :

Required Knowledge, Skills and Abilities :

Physical Requirements :

Equal employment opportunity for all is an essential philosophy at the A.R.E. and throughout the organization, including Atlantic University, Edgar Cayce Foundation, Cayce / Reilly School of Massage, and the A.R.E. Health Center and Spa. We will evaluate all applicants for employment without regard to sex, race, religion, marital status, sexual orientation, age, national origin, color, veteran status, non-disqualifying disability, genetic information, or any other characteristic protected by law.