Executive Assistant to Investor Relations Team - Private EquityMission Staffing • New York, NY, US
Executive Assistant to Investor Relations Team - Private Equity
Mission Staffing • New York, NY, US
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job_description.job_card.job_descriptionServe as a polished and reliable point of contact for investors, prospective LPs, consultants, and other external partners. Draft, review, and coordinate investor communications, meeting follow-ups, and information requests. Support the execution of fundraising processes, including tracking interest and managing the flow of materials to prospects. Assist with planning investor events, roadshows, and conferences. Own and maintain the team's CRM database, ensuring accurate, timely data entry and reporting. Track investor activity, touchpoints, meeting notes, and fundraising pipelines within the CRM. Generate CRM-based reports and dashboards to support decision-making and outreach efforts. 3–6+ years of relevant experience , with prior Investor Relations experience required (private equity or broader alternatives experience strongly preferred). Prior CRM experience required (e.g., Salesforce, Dynamo, DealCloud, or similar). Direct experience with client or investor communication is a must , with strong verbal and written professionalism. Exceptional organizational skills, attention to detail, and ability to manage competing priorities. High level of discretion and judgment in handling sensitive information. Proficiency in Microsoft Office Suite; strong PowerPoint and Excel skills preferred. Strong interpersonal skills and ability to build trust across teams and with external stakeholders. Competitive base salary of $115,000–$140,000 , commensurate with experience. Performance-based bonus. Collaborative, high-performance culture with exposure to senior leadership and key firm initiatives. Opportunities to grow within business development and investor relations functions.
Location : New York, NY (4 days in-office / 1 day remote)
Compensation : $115,000–$140,000 base salary + discretionary bonus
Firm Type : Private Equity
Overview
A leading private equity firm in New York City is seeking a highly organized, detail-oriented Executive Assistant to support its Business Development and Investor Relations (IR) team. This individual will play a critical role in enabling efficient fundraising, client communications, and relationship management. The ideal candidate thrives in a fast-paced environment, anticipates needs, and maintains exceptional professionalism across internal and external stakeholders.
Key Responsibilities
Administrative & Operational Support
- Provide proactive executive-level administrative support to senior leaders within Business Development and Investor Relations.
- Manage complex calendars, coordinate internal and external meetings, and handle extensive scheduling across time zones.
- Organize domestic and international travel logistics, itineraries, and expense reporting.
- Prepare meeting materials, presentations, and briefing documents for fundraising and investor meetings.
- Maintain meticulous organization of files, data, and team workflows.
Investor Relations & Client Communication
CRM & Data Management
Qualifications
What We Offer
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