Executive Assistant to HRBP VP

Job Title : Executive Assistant

Location : ATLANTA GA 30328

Duration : 12 Months

Pay Rate : $30 / hr. on w2 without benefits

Key Responsibilities :

1. Calendar Management : Coordinate and manage complex calendars for multiple Senior HR Leaders, including scheduling meetings, appointments, and travel arrangements.

2. Communication Liaison : Serve as the primary point of contact for internal and external communications, screening and prioritizing emails, phone calls, and correspondence.

3. Meeting Coordination : Prepare meeting agendas, documents, and presentations, and ensure all necessary materials are available in advance. Attend meetings, take minutes, and follow up on action items as needed.

4. Travel Arrangements : Arrange domestic and international travel accommodations, including flights, hotels, transportation, and visas, while optimizing for efficiency and cost-effectiveness.

5. Administrative Support : Provide general administrative support, including expense management, document preparation, filing, and record-keeping.

6. Project Assistance : Assist with special projects and initiatives as assigned by Senior HR Leaders, including research, data analysis, and presentation development.

7. Relationship Management : Build and maintain positive relationships with internal and external stakeholders, including senior executives, team members, vendors, and candidates.

8. Confidentiality : Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Qualifications :

• Bachelor's degree or equivalent experience preferred.
• Minimum of 3 years of experience in an executive support role, preferably supporting senior leaders in a corporate environment.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams and other relevant software applications.
• Excellent organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Exceptional written and verbal communication skills, with a keen eye for detail.
• Proactive mindset with the ability to anticipate needs and take initiative to address them.
• Ability to maintain professionalism and composure under pressure.
• Flexibility to adapt to changing priorities and work independently with minimal supervision.
• Previous experience in Human Resources or a related field is a plus.