Benefits and Leave Administrator

Title : Benefits & Leave Administrator

Location : Irvine CA 92614 (Orange County) Onsite : 5 days / week

Duration : Open for both Permanent / Full Time and Contract

Qualifications & Experience

Associates or Bachelors degree in HR Business or a related field - or equivalent work experience.

4 years of hands-on experience administering employee benefits and / or leave programs including California leave requirements.

Experience supporting a multi-state employee population; previous exposure to organizations with 2000 employees is helpful.

Proficiency with Workday or a similar HRIS is strongly preferred; experience working with external leave administration vendors is beneficial.

Strong communication and service mindset with the ability to handle sensitive and emotional situations with empathy and clarity.

Highly organized detail-oriented and able to manage multiple cases and deadlines simultaneously.

Professional HR certifications (PHR SHRM-CP) are a plus.

Role Overview

The Benefits & Leave Administrator will manage day-to-day leave of absence processes and employee benefits programs for a diverse employee population including a significant hourly workforce. Acting as a subject matter resource this individual partners closely with an external leave administration provider benefits carriers and internal People & Culture and Payroll colleagues. Success in this role requires strong organization discretion empathy and the ability to navigate sensitive situations with professionalism.

Key Responsibilities

Leave of Absence Management

Coordinate the full lifecycle of employee leaves including FMLA state family and medical leaves (e.g. CFRA) short- and long-term disability personal leaves military leave workers compensation overlaps and parental leave.

Serve as the primary point of contact for employees and managers regarding leave policies eligibility required documentation timelines and return-to-work expectations.

Partner with the external leave administration provider to ensure timely case updates documentation accuracy and issue resolution.

Maintain detailed records of all leave activity track job-protected time usage and ensure compliance with federal state and local regulations.

Work with leaders on workplace accommodations restricted duty cases and complex leave scenarios to help guide compliant and consistent decision-making.

Support continuous improvement by identifying opportunities to streamline leave processes enhance communication tools or refine documentation.

Benefits Administration

Administer employee benefits such as medical dental vision life insurance disability plans retirement plans (401k) and wellness offerings across multiple states.

Process enrollments qualifying life event changes and separations in the HRIS system ensuring alignment with payroll deductions and carrier data.

Serve as a resource for employee questions and provide clear supportive guidance on plan options eligibility and enrollment steps.

Assist with benefit-related events such as new hire orientation open enrollment and employee education initiatives.

Coordinate with external vendors and carriers to troubleshoot escalated issues confirm accurate file feeds and maintain strong working relationships.

Key Skills

Sales Experience,Microsoft Office,Customer Service,Communication skills,Microsoft Outlook,Microsoft Word,Business Management,Benefits Administration,Microsoft Excel,Insurance Sales,Customer relationship management,Human Resources

Employment Type : Full Time

Experience : years

Vacancy : 1