Administrative coordinator serp_jobs.h1.location_city

Yale Anesthesiology Residency Program Coordinator

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Hourly Range : 31.05

Reporting to the Assistant Director, Medical Education, under limited supervision, exercise independent judgment and initiative to coordinate the daily operations and annual processes for the Anesthesiology Residency Program working very closely with the Education Administrative Team. Provide high level administrative support to ensure the success of the programs. Assist with the direction of the training programs, educational activities, ensure program compliance with YNHH, YSOM, regulatory agency standards (ACGME), Yale University and Department of Anesthesiology policies and maintain essential reporting documents. Position functions as a contact and liaison between residents, faculty and administration for the compiling and submission of reports to the ACGME, AAMC, ABA and any other professional organizations as required. Provides data for various GME database programs including WebADS, ABA, AAMC, ERAS, FREIDA, RTID etc. Responsible for facilitating orientation, onboarding and credentialing of all trainees through the YNHH Medical Staff Office, House Staff Office, Faculty Affairs, graduation, ITE, resident activities / reimbursement, End of year meetings and recruitment. Coordinates documentation in Medhub including evaluations, caselogs, schedules, vacations and ensures timely completion. Participates in GME and Department meetings. Supports team members and meetings / committees including but not limited to CCC, PEC, APE, resident meetings, GME team Meetings, etc. Supports other activities, as needed.

This role is Hybrid with occasional evening hours required.

Required Skills and Abilities :

• Administrative Proficiency : Demonstrated experience in handling administrative tasks such as scheduling / calendar management, expense processing, event planning, tracking and coordination.
• Communication Skills : Excellent verbal and written communication skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
• Organizational Skills : Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Customer Service : Strong interpersonal skills with the ability to provide exceptional customer service and interact professionally with diverse groups.
• Confidentiality and Judgment : Ability to handle sensitive information with discretion and exercise sound independent judgment.

Preferred Skills and Abilities :

Principal Responsibilities :

Required Education and Experience :

Background Check Requirements :

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.

Health Requirements :

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer :

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

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