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Executive assistant • portland or
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Executive Administrative Assistant (Bilingual Japanese / English).Publicly-traded Company - Confidential .Reports to : Executive Leadership .
TIME100 most influential companies, providin...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Project Executive Opportunity at McKinstry.Build the future, spark innovation and align your career with purpose.McKinstry is innovating the waste and climate harm out of the built environment and ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Frontier Senior Living is seeking an experienced.Washington Gardens Memory Care.Demonstrated success as a leader in similar settings is required of the Executive Director.Position qualifies for Per...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
ETHIC – Excellence, Teamwork, Hospitality, Integrity, and Compassion – steadfastly characterizes our mission to continually enrich the daily lives of residents.
We practice these principles with eve...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Executive Assistant / Studio Administrator.We are a busy Professional Headshot Photography Studio located in Portland, Oregon.
We value customer service, attention to detail, making clients feel wel...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
We’re looking for an Executive Assistant to support the VP of ,’s Apparel Product, while acting as lead EA to the senior admins within the ,’s Apparel Team and leaning in to support the team as nee...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
This dynamic role requires a proactive, tech-savvy individual who can work independently, anticipate needs, and adapt to changing priorities.
This is a personal assistant, house manager, and executi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
At 2 Brothers Moving & Delivery our mission is to remove the pain of relocation for Portlanders and beyond.This is a remote work from home position for a company headquartered in Portland Oregon US...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
The Oregon Board of Maritime Pilots (OBMP) is seeking a dedicated and experienced professional Executive Director to join our small but impactful team.
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A company is looking for an Executive Assistant to support the Chief Commercial Officer & President of Pharma Solutions.Key Responsibilities Manage executive calendars, including scheduling and c...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
DTNA is looking for a tech savvy, well-organized and solution minded Executive Assistant to provide support to our Chief Legal Officer (CLO).
You will work daily with the CLO to support her in model...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
Since 1974, we've been committed to helping dealers grow their business with trusted financing solutions, relationship-driven service, and a dedication to integrity.
We live this mission every d...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30)
Job Title : Executive Assistant.We’re looking for an Executive Assistant to support the VP of Men’s Apparel Product, while acting as lead EA to the senior admins within the Men’s A...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Manages and coordinates the day-to-day operations of the executives’ office.Oversees various administrative responsibilities.
Represents organization to internal and external constituencies and orga...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Executive Chef — Ava Gene’s.Portland, OR | Full-Time | Salary + Bonus + Benefits.Ava Gene’s is a celebrated Roman-inspired Italian restaurant rooted in seasonality, simplicity, an...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Executive Assistant II-Office of the CEO.Portland, OR or Vancouver, WA (On-site).We're seeking an exceptional Executive Assistant to support our Chief of Staff and the Office of the CEO at our mult...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Executive Assistant / Studio Administrator.We are a busy Professional Headshot Photography Studio located in Portland, Oregon.
We value customer service, attention to detail, making clients feel wel...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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EXECUTIVE ASSISTANT
Day Wireless SystemsMilwaukie, OR, United Statesjob_description.job_card.30_days_ago
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job_description.job_card.job_descriptionPublishes company wide information for the CEO; preparing and editing articles, memos, designing graphic presentation, producing and distributing. Review incoming mail and / or email, prioritize and summarize content, and process replies on own initiative or from the CEO notes and directives. Limited personal tasks. Only such that enable efficient use of Executive time. Screen all calls for the CEO; handle all inquiries within capacity. Greet the CEO's visitors and ensure their comfort. Monitor the CEO's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of the CEO involved, requests for meetings and telephone calls; communicate potential and / or confirmed changes to involved parties immediately. Schedule and coordinate meetings and executive events inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment / materials are available, coordinate hospitality services as needed; assist with various off-site meetings as requested in an upbeat and professional manner. Facilitate the successful implementation of projects initiated by the CEO and Officers. Act in discreet and professional manner with others; sensitivity to the confidential nature of the company's business and consistently uphold such confidences and uses this information only in the course of performing your job for the company. Coordinate with Divisions, legal, and Contracts group for tracking documents that require signatures. Maintain or obtain notary Due to international operations and travel. CEO and Officers may need intermittent problem solving after normal business hours. Type of solving should be; coordination, finding / modifying / providing documents, rescheduling, or emergency travel adjustment. Arranges corporate travel and meetings by developing itineraries and agendas for employees. Scheduling the air travel; booking other transportation; arranging lodging and meeting accommodations. Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials. Prepare expense reports and purchase orders (POs) in timely manner ensuring accuracy and submit in accordance with company policy. Assist with note taking and distribution of action items after meetings. Responsible for keeping track of headquarters daily company vehicle assignments. Create and maintain accurate paper and electronic filing ensuring documents are sent and securely destroyed according to company's document retention policy Responsible for the company credit card - purchasing, ordering, reconciliations. Familiarity with company's policies as outlined in the handbook and on-line, including but not limited to, travel, personnel, IT, and record retention. Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents Act as a team player, including taking on additional tasks to support colleagues and the company and offering to help before being asked. Ability to manage a high volume of work and prioritize tasks and projects according to what is most time sensitive.
Job Details
Level
Experienced
Job Location
Milwaukie, OR
Position Type
Full Time
Education Level
4 Year Degree
Salary Range
24.00 - $29.99 Hourly
Travel Percentage
None
Job Shift
Description
Expectations :
- Must manage highly sensitive and confidential information with complete discretion
- Remain a team player capable of working in a way that reflects the company's core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
Summary :
The Executive Office Administrator position provides high-level administrative support to the CEO, Executive Team, the company and the employees on a variety of tasks.
This position conserves the CEO's time and promotes the company's image by representing the CEO internally and externally. This position acts as a liaison between the CEO, vendors and employees. Responsibilities include, but are not limited to, event planning, creating companywide communications, credit card reconciliations, ad hoc problem solving, document handling and scheduling.
Essential Functions and Responsibilities :
Executive Assistant - 80%
Office Administration - 20%
Be the backup for a variety of different project such as;
Education and / or Experience : Bachelor's Degree or higher from an accredited college or university. 5-10 years of experience as an assistant to high level the CEO or Officers.
Licenses, Certifications : Driver's License, Notary or obtain one