Program coordinator serp_jobs.h1.location_city

Job Posting Title :

Academic Program Coordinator

Hiring Department :

Department of Medical Education

Position Open To : All Applicants

Weekly Scheduled Hours :

FLSA Status :

Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

The Department of Medical Education at Dell Medical School is seeking an Academic Program Coordinator to join its Student Affairs team. This position plays an integral role in delivering exceptional academic support and enhancing the student experience through effective coordination of programs, events, and services. The ideal candidate is highly organized, proactive, and committed to supporting medical education in a dynamic and collaborative environment.

Purpose

The Academic Program Coordinator is responsible for coordinating and supporting academic programs and student services to ensure a seamless educational experience. This role focuses on student engagement, administrative efficiency, and faculty collaboration, while maintaining compliance with institutional standards. The coordinator contributes to program development, event planning, and day-to-day operations that promote student wellness, scholarly growth, and academic success.

Responsibilities

Support the implementation and evaluation of academic program initiatives, including measurable outcomes and continuous improvement efforts.

Coordinate student engagement and wellness activities, including student organizations, events, and research opportunities.

Provide comprehensive administrative support for Student Affairs operations, including budget management, compliance reporting, and records maintenance.

Serve as a primary resource for students, assisting with financial processes, travel documentation, and access to academic and research support.

Collaborate with faculty and staff to ensure effective program delivery, including organizing committee meetings and cross-departmental coordination.

Plan and execute educational events, workshops, and official student programs, managing all logistics and post-event assessments.

Contribute to strategic planning, program evaluation, marketing, and special projects as assigned.

Maintain internal controls, uphold reporting structures, and perform additional duties as needed.

Demonstrate strong communication, problem-solving, and organizational skills, with the ability to build positive relationships across stakeholders.

Utilize advanced Microsoft Office skills and digital platforms to manage data, prepare reports, and support program efficiency.

Exhibit high attention to detail, time management, and reliability in completing tasks and maintaining a professional workspace.

Required Qualifications

Bachelor's degree in education, Business Administration, or a related field.

Minimum of 3 years of relevant experience in an educational or administrative setting.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree in Education, Business Administration, or a related field.

Minimum of 5 years of relevant experience, including experience in program coordination or management.

Experience working in an academic healthcare environment.

Familiarity with University of Texas policies and procedures.

Experience managing complex scheduling needs.

Salary Range

49,975 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

This position is based onsite

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.