Project Coordinator

Project Coordinator

Join the team that builds communities. At MacKay Sposito, we believe great people build great communitiesand that starts with hiring the right talent. We're seeking a proactive and highly organized Project Coordinator to join our Environmental Science and Permitting, Landscape Architectural, and Land Surveying teams in Vancouver, WA. In this critical role, you'll primarily support these teams, with additional support duties across other areas by coordinating activities, managing documentation, and facilitating efficient communication among team members.

The ideal candidate is detail-oriented, customer service-focused, and thrives in a fast-paced, multitasking environment. We offer a comfortable and collaborative work environment. We're serious about our work but we're serious about fun, too. If you're ready to make an impact and grow your career with a collaborative and mission-driven firm, we'd love to connect with you.

Key Responsibilities :

• Project Delivery : Learn MacKay Spositos project management systems and standards. Partner with project managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.
• Project Setup and Closeout : Assist project managers create draft contact lists, coordinate internal quality reviews and approvals of Project Management Plans.
• General Project Support : Assist project analysts and project managers with daily project needs as assigned, including the tracking of project progress, preparation of status reports and project write-ups, and assisting project managers with communicating updates to stakeholders.
• ERP System Data Entry and Support : Utilize Vantagepoint database to enter data, develop reports, support team invoicing and the revenue forecasting process, and provide best practices for cross-functional teams.
• Bring a continuous improvement mindset to proactively identify opportunities to increase project management support and improve team operating procedures to increase efficiency and effective communication.
• Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information.
• Assist in the preparation and tracking of project proposals, scopes, schedules, and budgets.
• Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders.
• Organize and participate in project meetings, team events, prepare agendas, and take meeting minutes.
• Support the preparation of project billing and invoicing.
• Provide additional administrative support to Project Managers and project teams, such as calendar management, project reporting, email correspondence, travel, conference registrations, and other general administrative duties.

Qualifications :

Why join the MacKay Sposito team?

Our Values

At MacKay Sposito, were serious about our work, but we dont take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each others company. In addition to having first-rate technical skills, we search out people who are friendly, honest, and dedicated to their work. We know work isnt only about who you work for, it is also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each others contributions, and collaborate to make great things possible.

We believe firmly in the principle of constructive candor always telling the client everything they need to know to make fully informed decisions. By creating a positive, committed, and supportive environment, were able to challenge our people to be the best that they can be, and to celebrate every success.

Who We Are

With more than 50 years of experience, MacKay Sposito is a multidisciplinary firm based in Vancouver, Washington, specializing in public works, energy, and land development. Our passionate team focuses on building lasting relationships through quality work, creative design, and collaboration. We offer civil engineering, land surveying, environmental science and permitting, landscape architecture, and construction management and inspection services. With the addition of our subsidiary, Riparia Environmental, we now deliver a full suite of services from design and engineering to maintenance and environmental compliance. Together, we balance development with environmental stewardship and sustainability.

We encourage you to ask around about us and do some digging. Were confident that youll want to learn more, and we look forward to talking with you about a future with MacKay Sposito.

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations. The wage range for this position is $31.00 - $40.00 per hour, depending on experience.

Full time employees receive a well rounded benefit package including access to our company sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. We also offer 100% company paid Life Insurance, Short Term Disability, and Long Term Disability coverage. Employees are eligible to participate in our companys 401k plan with up to a 4% match. Additionally, employees also receive paid vacation time, paid sick time, and 11 paid holidays and are able to participate in our employee ownership program. MacKay Sposito pays for expenses associated with licensure as well as annual profit sharing bonuses.

Employment requires passing a pre-employment background check and drug screen. As a federal Contractor we participate in E-Verify and are proud to be an Equal Employment Opportunity Employer. Open until filled.