Contract and Subaward Administrator

Contract And Subaward Administrator

Florida Atlantic University is seeking a Contract and Subaward Administrator - Davie, FL. The Contract and Subaward Administrator plays a critical role in supporting the Office of Sponsored Programs (OSP). Working closely with the Associate Vice President, Executive Director, Associate Directors, and OSP staff, this position is responsible for drafting, negotiating, and administering a wide range of sponsored research agreements and outgoing subawards. The administrator ensures compliance with federal, state, foundation, and institutional requirements, while facilitating effective communication with faculty, staff, sponsors, and collaborators.

Responsibilities include :

• Review, redline, and negotiate externally funded research agreements and terms from federal, state, foundation, and local government agencies.
• Coordinate with internal offices to resolve issues related to intellectual property, indemnity, publications, data use, confidentiality, and compliance with human / animal subject protections.
• Secure legal approvals for contractual documents and facilitate award execution consistent with delegated signature authority.
• Draft agreements, amendments, subawards, and related documents on behalf of Florida Atlantic University, FAU Foundation, FAU Research Corporation, and / or collaborating sponsors.
• Oversee the outgoing subaward process, including application review, risk assessment, audit review, restricted party screening, drafting / execution, and ensuring IRB, IACUC, IBC, etc. approval (as applicable).
• Maintain a portfolio of agreements and serve as liaison to colleges, departments, centers, sponsors, collaborators, and faculty.
• Serve as a resource to OSP staff and stakeholders on complex contracting issues and interpretation of contractual terms.
• Assess and improve internal contract / subaward processes in line with university policies and compliance standards.
• Manage reporting requirements, including FFATA reporting and Small Business Subcontracting Plan submissions through Sam.gov.
• Collaborate with the Novelution development team to enhance subaward functionality, conduct testing, and recommend improvements.
• Maintain accurate logs, documentation, and electronic files related to contracts and outgoing subawards.
• Stay current on evolving federal regulations, sponsor requirements, and institutional policies.
• Develop and deliver workshops / trainings for faculty, staff, and research administrators on contract and subaward topics.
• Attend regional meetings and trainings related to research administration.
• Perform other job-related responsibilities as assigned.

FAU Benefits and Perks

If benefits & perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers :

Minimum Qualifications : Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two (2) years of appropriate experience required.

Preferred Qualifications / Skills : Bachelor's degree in business administration, legal studies, public administration, research administration, or a related field required; Master's degree preferred. Minimum of 35 years of experience in contract negotiation, research administration, or grants management. Comprehensive understanding of federal, state, and sponsor regulations, including Uniform Guidance. Strong contract drafting, negotiation, and compliance skills. Familiarity with research compliance areas such as intellectual property, export control, human / animal subjects, and data use. Proficiency with contract management and financial systems (e.g., Workday, Novelution). Excellent organizational, analytical, and problem-solving abilities. Strong written and verbal communication skills. Ability to manage multiple projects under tight deadlines while maintaining attention to detail.

Salary : $65,000 - $72,000 per year.

AMP College or Department : Division of Research

Location : Davie

Work Days and Hours : Monday - Friday, 8 : 00 a.m. - 5 : 00 p.m.

Application Deadline : 2025-10-02

Special Instructions to Applicant : APPLICATION DOCUMENTS REQUIRED : Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED : Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED : Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS : Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu.

To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit : www.fau.edu.

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