Administrative Assistant

Administrative Assistant

Addison Group is working with a fast-paced and growing professional services organization in need of an Administrative Assistant for their Indianapolis office. This is a contract-to-hire opportunity with the goal of transitioning into a long-term Office and Project Management role. This position is perfect for someone polished, proactive, and eager to take ownership of both administrative and office operations in a dynamic, people-facing environment.

The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day office functions, project logistics, and executive support. This role will play a key part in shaping the culture of the office and driving operational efficiency as the team continues to grow.

Key Responsibilities :

• Greet visitors, answer phones, and handle front-desk responsibilities with professionalism
• Manage scheduling, travel coordination, and calendar management for executives
• Prepare meeting spaces and assist with internal and external meeting logistics
• Order and manage office, kitchen, and event supplies
• Track and submit expense reports, invoices, and other administrative documentation
• Support project teams with meeting coordination, agenda prep, and follow-ups
• Assist with onboarding new team members and coordinating office tours
• Maintain a clean, organized, and welcoming office environment
• Collaborate with cross-functional teams across the U.S. and internationally
• Handle special projects and operational tasks as needed

Qualifications :

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.