Assistant, Administrative

Administrative Assistant

Corporate Indianapolis

PRIMARY PURPOSE :

The responsibility of this position is to assist with the administrative functions of running the Information Services department, including assistance to the department vice presidents, directors, and managers. This is a high-level support role assisting key executives and working collaboratively with the Assistant to the CTO.

PRINCIPAL RESPONSIBILITIES :

The successful candidate's responsibilities will include, but not be limited to :

• Schedule meetings and maintain calendars proactive resolution of schedule conflicts, works with other managers to schedule meetings in support of the IS area
• Meeting coordination securing conference rooms, catering, and facilities when needed
• Provide back up for Administrative Assistant to CTO, including daily department coverage
• Small project coordination for IS department
• Answer phones and respond appropriately to phone inquiries
• Develop PowerPoint presentations ensuring content and layout is consistent
• Contractor coordination requisitions, submissions, onboarding paperwork, and updates to tracking spreadsheet
• Assist with copier operation and maintenance as needed
• Order department office supplies and enter maintenance requests
• Coordinate department special events
• Arrange travel plans for multiple travelers; prepare and process expense reports
• Miscellaneous duties as assigned

MINIMUM QUALIFICATIONS :