Administrative Assistant

Administrative Assistant

We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. The Administrative Assistant will oversee and streamline the administrative functions of our office. This role demands a detail-oriented individual with exceptional organizational skills, and excellent communication abilities.

Responsibilities :

Answer phones professionally, and route calls efficiently, screening when necessary

Welcome and direct visitors and customers

Manage office supplies and inventory, including timely reordering and organization

Perform or facilitate maintenance of all office equipment including cleaning, maintenance, and repairs

Enter purchase orders and organize quotes and order acknowledgements to record keeping system in shared electronic folders.

Ensure packing lists and shipping documents are correctly matched with their purchase order and forward to Accounting daily.

Follow up with vendors on requests for material certifications

Order and coordinate with IT for new IT equipment, as well as communicating with IT on related issues.

Perform other duties as assigned

Provide administrative support to Staff, including Project Managers and the management team.

Requirements : Qualifications :

High school diploma or equivalent.

Associate or bachelor's degree in business administration, Construction Management, or a related field preferred.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Excellent communication and interpersonal skills.

Skills and Abilities :

Success in this role requires stringent attention to detail, a strong work ethic, and a proactive approach. Strong analytical and problem-solving skills.

Additional attributes needed include :

Strong verbal and written communication skills

Someone who takes pride in their work and accepts responsibility for accuracy and timeliness

Friendly, professional attitude towards coworkers and all customers (both internal and external)

Ability to handle multiple priorities accurately and calmly while still meeting deadlines

Works well with all levels of stakeholders, from executive leadership, to management, and peers

Maintain strict adherence to department and company confidentiality

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.