Administration assistant serp_jobs.h1.location_city

Executive Assistant

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

The role is to provide assistance and support to the IMS Segment executive staff. Primary responsibilities include, but are not limited to :

• Provide comprehensive administration support to IMS executives, exercising confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization.
• Proactively organize calendar schedules, email and the day-to-day support of the executives.
• Support with organizing events, meetings, workshops and any away day communication, invites, room setup, support preparation of material etc.
• Be part of a highly collaborative and supportive team of Executive Assistants that work together across the wider IMS segment executive team.
• Be aware of changes and development within all parts of the organization and to support communication plans to convey these to the teams.
• Coordinate and book domestic and international travel arrangements, visas, and accommodation requirements and ensure arrangements in place well before departure. Trouble shoot issues as they arise.
• Process and ensure the accuracy of expenses, submit all expense reports timely and inform of any anomalies, and manage any suppliers' invoices submitted that require approval.
• Support work on projects involving collaboration internally and externally for example, being the contact person in relation to agreed Facilities projects, such as desk moves and in organizing events. Take the lead to initiate, chase up, escalate, and ensure deadlines are met.
• Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, sectors, segments and CHQ.
• Manage and resolve queries, taking accountability for specific tasks.
• Support administration when required for note taking, group meetings and general support if needed.
• Reception management and oversight, including new hire coordination, as needed.
• Support general office duties with the other segment administrative staff (ordering supplies, delegation support for other ES's, etc....)

Essential experience :

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.