Administrative services manager serp_jobs.h1.location_city

Administrative Manager

The Department of Women's Health at the Dell Medical School is looking for an Administrative Manager.

Purpose

Under the supervision of the Associate Director of Research, provides high-level administrative support to the Women's Health faculty, fellows and residents conducting research and research staff.

Responsibilities

Manages purchasing / payments for research-related initiatives, projects and staff :

• Leads the purchase of Tango cards through the coordination of research team, Tango, Dell Med Finance and department's payment processor.
• Identifies the most efficient and cost-effective way to purchase required item or service, selects appropriate payment methods, executes transactions, and tracks transactions.
• Works with vendors to generate quotes and invoices.
• Creates Purchase Orders.
• Processes payments.
• Processes reimbursements.
• Travels to vendors to purchase and pick-up participant incentives.

Manages ProCard :

Provides admin supports of department's research account management :

Provides admin support for hiring and on-boarding research personnel :

Provides admin support for research staff's professional development :

Provides admin support of department's research regulatory management :

Provides admin support of department's research grant management :

Provides admin support for department's Resident Research Committee (RRC) and Departmental Research Committee (DRC) :

Supports research outreach and recruitment :

Other admin tasks, as needed :

Required Qualifications

Bachelor's degree and at least five years of experience with advanced administrative functions. Effective communicator with excellent oral, written, and interpersonal communication skills. Executive scheduling, calendar management, and travel management experience. Ability to communicate effectively with various constituents; faculty, staff, learners, prominent university and community leaders, and professional organizations. Demonstrated problem-solving skills. Ability to work efficiently and flexibly in a fast-paced environment. Outstanding organizational, prioritizing, and time-management skills. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal or urgent situations. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience supporting research administration. Experience supporting clinical research grant submissions and project management. Experience working within The University of Texas at Austin system. Experience working within the Dell Medical School system. Experience working with / within the Ascension Seton system. Experience working with / within the CommUnityCare (CUC) system. Experience working in clinics / hospitals.

Salary Range

60,000+ depending on qualifications

Working Conditions

Required Materials

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility : Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through