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Aurora911 Management Assistant

The Mission of Aurora911 is to get the Right Resources to the Right Place at the Right Time, for Everyone, Every Time.

Aurora911's Vision : We are igniting a worldwide transformation in public safety communications, fueled by innovation and heartfelt compassion. We will bridge diverse communities and nurture an Aurora where respect is foundational, integrity unites us in mutual trust, and teamwork is our North Star.

Aurora911 is staffed by public safety professionals who are trained to answer and triage 9-1-1 and non-emergency telephone calls, as well as dispatch police, fire, paramedic, and alternative response resources. Our dedicated 9-1-1 professionals gather and analyze critical life-safety information from callers and send the information via computer to police, fire, and or paramedic dispatchers who are responsible for coordinating the response of field responders. The Aurora911 team works in partnership with Aurora Police Department, Aurora Fire Rescue, Falck ambulance, Aurora Mobile Response Team, Information Technology, and other city departments to ensure the safety and quality of life for residents, businesses, and visitors in the City of Aurora.

Aurora911 processes 9-1-1 and non-emergency calls from the citizens and visitors in the City of Aurora. Approximately 600,000 telephone calls for service are received annually, the majority of which result in the dispatch of police, fire, rescue, or emergency medical responders.

The Management Assistant is a highly organized and self-motivated professional who provides support to the Executive Administrative Supervisor and departmental and general administrative support to Aurora911 internal and external stakeholders.

Primary Duties & Responsibilities include :

• Provides administrative support to select department positions and on behalf of the department.
• Schedules appointments and meetings on behalf of the Executive Team Members and for the department.
• Participate in the development and implementation of goals, objectives, policies, procedures, and priorities for assigned programs; recommend improvements and modifications.
• Prepares, processes, and ensures accuracy of bi-weekly payroll for department employees.
• Records and disseminates meeting minutes.
• Processes accounts receivable and accounts payable transactions.
• Helps to maintain and organize department records (employee, financial, discovery)
• Research, compile, print, and / or prepare materials and reports.
• Operates a variety of office equipment including personnel computers with varied software.
• Help to conduct department employee orientation for new employees.
• Processes new hire and resignation / retirement paperwork.
• Performs other duties as assigned.

Minimum Qualifications & Working Conditions :

Essential Personnel :

Work Environment :

Equipment Used :

For Veterans preference : Please show all of your employment history, including military service and related documentation (DD214) on the application. The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission. Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References : As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others. Employment references will be conducted on finalists for City of Aurora vacancies.