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Document Specialist

Hogan Lovells is seeking a Document Specialist for our Administrative Support team. This role is responsible for assisting all internal clients, including but not limited to lawyers, paralegals, business professionals, and other employees with document preparation and troubleshooting, using supported software, with a focus on client service.

This role provides expert level document support services, requiring the incumbent to have advanced skills in all Microsoft Office applications. In addition to document production, this role may be involved in telephone help support and general office support.

Job Description

• Document production and editing utilizing Windows 7, Microsoft Office 2010 (Word, Excel, and PowerPoint), Microsoft Outlook, Visio, Litera Change Pro, Nuance PDF Converter, Adobe Acrobat, iScrub, Best Authority, Carpe Diem, document management systems such as iManage and / or DM5 and any other related new or updated software provided by the firm or required by the client.
• Assists with document conversion and clean-up; Create and revise complex legal documents adhering to firm styles and guidelines. This often involves troubleshooting and repairing problem documents.
• Creates, formats, revises, produces and prints complex legal documents according to specific jurisdictional and client requirements (i.e., Excel spreadsheets, charts, diagrams, PowerPoint presentations, data room sites, etc.) that require advanced software skills. Facilitate the creation and editing of Tables of Authorities, Tables of Contents, paragraph numbering, references, foot notes, tables, diagrams, etc.
• Data entry utilizing various software applications and / or transcription of analog or digital dictation.
• Provides help desk support functions to troubleshoot application questions.
• Acts at an expert level for internal clients relating to document production, requiring the incumbent to stay abreast of technology and software changes.
• Creates and edits forms and PDFs.
• Assists with setting up client-specific extranets for document management activities.
• Generates comparison documents as needed.
• Burning CD / DVDs and preparation of labels. Creates closing binders that contain hyperlinked indexes and bookmarking PDF's.
• Assists with mailings by creating mail merged documents and labels.
• Completes all assigned duties in a timely manner for all offices globally.
• All members of the firm are expected to participate in our Global Citizenship program.
• Other duties and / or projects as assigned, some of which may be location specific.

Qualifications

Hours

To meet client service expectations in a global environment, the Document Services function operates 24 hours per day, seven days per week.

Currently, the firm requires third shift candidates for this position. The core hours for this role are 10 : 00 p.m. to 6 : 00 a.m. in New York or 10 : 00 p.m. - 6 : 30 a.m. in Washington, D.C., Sunday through Thursday.

These hours may be adjusted as needed and will be core business hours during the initial three months of employment. Flexibility to work additional hours and temporary shift changes required to meet the firm's business needs.

This position is posted in multiple locations. In Washington, D.C., the annualized salary range for this position is $68,000 to $88,500 and in New York, the annualized salary range for this position is $72,700 to $91,000 depending on the candidate's overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. In addition, full time employees as well as some part time employees, will be eligible for the firm's fringe benefits as they currently exist.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at LeaveofAbsence_US@hoganlovells.com.