serp_jobs.filters_job_card.part_time Executive assistant serp_jobs.h1.location_city

Executive Assistant

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Summary

We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative duties. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization and with external stakeholders.

A successful candidate is proactive, detail oriented, and possesses a great attitude, while thriving in a fast-paced environment. You should be a problem solver, perceptive, articulate, and with an advanced set of skills that you have mastered through experience. You will reflect the values of our company in everything you do each day. You must possess excellent written and verbal skills.

Responsibilities

• Conduct advanced research and data analysis for special and ongoing department projects.
• Prepare / summarize complex information from raw data using spreadsheets or other software for administrative reports.
• Build mathematical computations in spreadsheets and convert presentation-level materials.
• Respond to inquiries (phone calls, mail, etc.) from internal or external customers.
• Provide direct, superior-level secretarial support to the assigned business area or manager. These duties may include :
• Type memos, memoranda, reports, etc., from drafts, proofread and review for errors.
• Prepare, edit, and assemble presentation materials / agendas.
• Compose letters of a complex nature and correspondence and reports where detailed research may be required.
• Arrange meetings, conferences, and schedule appointments for manager.
• Receive and greet incoming visitors and direct them to the proper individual.
• Perform other functions such as order department supplies, coordinating equipment repair, make department staff travel arrangements, etc.
• Attend meetings as requested to provide meeting minutes.
• Coordinate / maintain the department budget or other record-keeping functions.
• Monitor the budget and review general expenditures to ensure they are within budgeted guidelines.
• May serve as HR liaison by processing personnel activities including coordinating interviews, employee orientation, maintaining payroll records and employee profiles.

Qualifications