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Join to apply for the Executive Assistant role at Boly : Welch 2 days ago Be among the first 25 applicants Join to apply for the Executive Assistant role at Boly : Welch 5+ years supporting senior leadership, boards, or governing bodies Experience managing complex calendars, travel, event logistics, and executive communications Experience preparing board agendas, taking meeting minutes, and tracking follow-ups Proficiency in Microsoft Office and Zoom Proficiency in Concur and Paylocity preferred Familiarity with board management software (BoardEffect, Diligent, or similar platform) preferred Your New Role Take the next step in your career and join a mission-driven team as their next Executive Assistant! In this role, you’ll utilize your strict eye for detail to maintain the governance calendar and support the coordination of meetings, ensure alignment with the governance cycle and legal requirements, and manage complex schedules across various time zones. You’ll also wield your organized skillset to coordinate travel for governance members, assist with the Trust’s Annual Election Process, and register governance members and executives for conferences. While much of your role will require significant calendar management and travel logistics, you’ll also need finesse in communication and administrative support. Your efficacious communication skills will assist you in drafting and editing board materials, supporting governance member relations, and managing correspondence between investors and leadership. Your administrative experience will be crucial in this role, as you’ll draft and distribute minutes, submit expense reports and reimbursements, and partner with management to support filings and communications related to governance and investors. The team is looking for a technologically proficient applicant who anticipates needs and problem-solves proactively while communicating clearly and thoughtfully across various audiences. Does this sound like you? This is an on-site role. Your New Organization For almost half a century, our client has established themselves as one of the nation’s largest wholesale distributors of organic produce. They have built a strong reputation on positive economic, social, and environmental impacts – supporting organic agriculture while benefiting all growers, customers, and communities. Some of the generous benefits include medical, dental, vision, life and disability insurance, mental health resources, FSA, EAP, PTO, 401(k) with employer match, volunteer hours, profit sharing, and discounted produce! Our goal is to pair talented people with amazing job opportunities. In submitting your application, you’ll be considered for this and other positions with Boly : Welch. Click the apply button to get started. Already a Boly : Welch candidate? Please connect directly with your recruiter to discuss this opportunity. Interested in seeing more positions like this? Click here. Please Note Boly : Welch is a full-service recruiting and executive search agency representing a Boly : Welch partner in this search. As talent advisors, we will be the liaison between our partner and yourself during the recruitment process. You will directly join our partner client’s team if they select you as the successful candidate for this role. We do not use AI to read resumes at Boly : Welch; every resume is reviewed by a member of our team to ensure we engage in an equitable and human hiring process. We look forward to seeing your application! Local candidates are strongly encouraged to apply! Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Wholesale Food and Beverage Referrals increase your chances of interviewing at Boly : Welch by 2x Inferred from the description for this job Vision insurance Medical insurance Disability insurance 401(k) Tuition assistance Get notified about new Executive Assistant jobs in Portland, OR . 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