Program coordinator serp_jobs.h1.location_city

Position Summary

Reporting to the Director and Deputy Director of the Program in Climate Science, Awareness and Solutions, the incumbent will be responsible for supporting wide ranging functions for the research program in Climate Science, Awareness and Solutions at the Climate School. The incumbent will work closely with Director and Deputy Director of the Program, but also with the research scientists in supporting and possibly growing the program. The incumbent will provide comprehensive administrative support to the center, particularly in the areas of finance, procurement, human resources and event planning. Responsibilities will include participation in grant proposal and budget preparation, website support, and coordination and logistics planning for events, meetings, seminars, workshops and conferences. Additional responsibilities will include processing purchasing requests and requisitions; and assisting in travel arrangements for program staff, affiliates, and visiting faculty and fellows. Program Coordinator will assist with the grant management for sponsored projects, assist in the editing and submission of papers, articles, and reports. They will also assist with budget creation and monitoring for the program. The incumbent will assist in scheduling and overseeing meetings of the staff.

The Program Coordinator will support the fundraising capacity for the program. They will work closely with the Director of the Program in developing and submitting grant proposals to establish a funding base for the new program. A significant activity will be keeping funders informed of the group's publications and other progress.

Responsibilities

Administrative and Programmatic Support :

The incumbent will provide comprehensive administrative support to the program, particularly in the areas of finance, procurement, human resources. Work with the research team to track expenses and budgets.

Complete and track travel expense forms. When appropriate use university systems (DARTS, FFE and AP / CAR) to enter expenses directly.

Take primary responsibility for keeping appropriate and accurate financial records. Processes invoices, check requests, wire transfers, travel and business expense reimbursements (TBER’s), travel advances in the ARC system. They will be responsible for purchases such as computers, copying equipment, phones, including supplies, maintenance, and replacements and the necessary record keeping.

Support programming including public outreach events, conferences, workshops, and guest speakers in addition to organizing meetings and lectures for the program; travel arrangements for staff and visitors.

Research Support :

• Provide technical support to Program scientists including the Director and Deputy Director in their research, data management, and publications.
• Assist in the editing and submission of papers, articles and reports.
• A special focus of the Program is to make research results and data available to the public. Thus, an important activity will be website development and use of social media to inform the public about the Program’s accomplishments and conclusions.

Fundraising and Grant Management :

All other duties as assigned.

Minimum Qualifications

Preferred Qualifications