serp_jobs.filters_job_card.part_time Administrative serp_jobs.h1.location_city

Title : Administrative Specialist

Employee Classification : Administrative Specialist

Campus : University of North Texas

Division : UNT-Provost

SubDivision-Department : UNT-Ryan College of Business

Department : UNT-Supply Chain Management-131350

Job Location : Denton

Salary : $33,312.00

FTE : 1.000000

Retirement Eligibility : TRS Eligible

About Us - Values Overview :

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu .

Department Summary

The G. Brint Ryan College of Business is the choice of nearly 10,000 students, making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB), a hallmark of the world’s best business schools. Nationally recognized and cutting-edge degrees enable students to learn beyond the classroom so they can become leaders in their field.

Position Overview

The Administrative Specialist plays a pivotal role in delivering high-level administrative support across academic and operational departments. This position serves as a liaison between faculty, staff, students, and external stakeholders, ensuring smooth day-to-day operations while upholding the university’s values of excellence, integrity, and inclusivity.

Minimum Qualifications

Associate's degree and three years' of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

The Administrative Specialist supports departmental operations through scheduling, communications, budget tracking, and record management. Proficient in Microsoft Office and university systems like EIS and FIS, they handle confidential tasks with discretion and multitask efficiently in fast-paced settings. Strong customer service, communication, and organizational skills are essential. This role requires independent judgment, adaptability, and the ability to collaborate across teams while managing events, data, and front-office operations aligned with UNT's values.

Preferred Qualifications

Bachelor Degree. Knowledge of University policies and procedures. Experience with PeopleSoft / EIS.

Required License / Registration / Certifications

Job Duties :

• Serves as department receptionist / information. Monitors and answers incoming departmental phone calls and emails. Takes accurate messages and responds to messages in a timely manner. Provides backup support to the Administrative Coordinator.
• Payroll / Human Resources. Under the direction of the department chairs and / or the department administrative coordinators process hourly student employee job postings, hiring, payroll approval, etc. Follows all UNT / College / Department policies and guidelines. Is the liaison between the Department and the lab, tutors, and graders.
• Record retention manager. Responsible for all record retention processes for the departments, including department faculty; following UNT guidelines and policy. Completes or assists Administrative Coordinator with preparation of classroom related forms (i.e. grade change forms, drop forms, pass / no pass forms).
• Textbook coordinator. Processes textbook orders for each semester. Monitor schedule changes (section adds / deletions, class capacity changes, etc.) and reports significant changes to book store. Interacts with publisher representatives and oversees the ordering of textbooks and desk copies as needed for instructors, ITDS tutor lab and library reserves.
• Enrollment management. As requested by the department chairs and / or administrative coordinators provide enrollment data / reports, class offerings, audit student transcripts, and other student / classroom related information using the EIS system.
• Department media. Under the direction of the administrative coordinators and department chairs maintain department website information ensuring accuracy and that information is updated and accurate. Works with RCoB technology department to request changes.
• FIS System. Enters syllabi and faculty information as required for the FIS reporting system under the direction of the department chairs and / or administrative coordinators.
• Faculty support. Manages and creates SPOT evaluations for departments. Handles requests from faculty when needed.
• Preparation of travel request. Prepares accurate travel requests. Maintains a budgetary spreadsheet of travel and reports expenditures to the Administrative Coordinator and / or the Department Chair.
• Help organize, arrange, coordinate, and deliver department events in conjunction with Administrative Coordinator.

Physical Requirements :

Communicating with others to exchange information.

Lifting and Moving objects up to 20 pounds.

Repeating motions that may include the wrists, hands and / or fingers.

Sedentary work that primarily involves sitting / standing.

Environmental Hazards :

No adverse environmental conditions expected.

Work Schedule :

Mon-Friday 8am - 5pm, occasional nights and weekends

Driving University Vehicle :

Security Sensitive :

This is a Security Sensitive Position.

Special Instructions :

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits :

For information regarding our Benefits, click here .

EEO Statement :

The University of North Texas System is firmly committed to equal opportunity and does not permit and takes actions to prevent discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.