serp_jobs.filters_job_card.part_time Event planning serp_jobs.h1.location_city

Description :

Onsite

We are seeking an Event Coordinator who is responsible for performing tasks as scheduled or directed to ensure that the 33 conference rooms have the required furniture and equipment arranged and set up as requested.

Essential Duties / Responsibilities :

• Knowledge and leading the set-up of specialized sound, audio, visual, live streaming equipment, including sound mixers, monitors, DVD players, multi-box and podium equipment.
• Troubleshooting issues with sound and audio equipment provided, along with the customers’ required equipment, and making necessary repairs for full functionality.
• Ability to use creative thinking when issues arise and ability to quickly react and solve problems with limited resources.
• Review worksheets, organize a timeline and plan the setting up of rooms and activities.
• Assessing conference rooms and event locations for the equipment needed, gathering the necessary equipment and preparation of the space.
• Ensure doors are unlocked, lights are on, and blinds are open at full length.
• Transport all unnecessary equipment and furniture to the storeroom.
• Set up all essential equipment and furniture as requested.
• Ensure conference room or meeting area is presentable by cleaning, vacuuming, dusting, and removing trash as necessary.
• events must be handled efficiently and with an awareness of your location.
• Ensure all event space is presentable by removing customers’ trash and cleaning up of catering debris.
• Reset event space as required within the required timeframe, especially during Legislative Session.
• Work is carried out with specific written and verbal instructions and follows standardized / established practices in performing duties.
• Assume role of leading other staff in the absence of supervision.
• Clean carpets as scheduled / as needed using a commercial grade floor scrubber
• Practical knowledge of all audio, video and sound equipment, along with commercial grade cleaning equipment used for the Conference Center events and upkeep.
• Ability to complete manual tasks which involve constant standing, walking, lifting, bending, twisting, and stooping.
• Must be able to follow specific instructions, orally and in writing, and work independently with minimal supervision.
• Must possess outstanding customer service skills as the incumbent may receive requests from visitors to the conference center.
• Knowledge of the equipment and furniture used in the conference center and for the purpose of setting up, breaking down and changing over for events.
• The ability to understand and interpret the reservation forms used for the Conference Center and the events and the language used when describing how a room / area is to be set up for an event / meeting.
• Must be able to trouble shoot equipment failures at a moment’s notice.
• Assist Supervisor in maintaining inventory of supplies, performing a physical count and tracking of items daily.
• Understanding of sound equipment, mixers, microphone, speakers and cable, with the proficiency to set up monitors and tie them into sound systems.
• Effectively communicate and collaborate with co-workers, other staff, and the public as required for set up and equipment needs.
• Must be able to work weekends, with minimal notice, schedule is event based.
• Sole point of contact during weekend events.

Difficulty of Work :

• Duties will be varied and complex at times related to the setting up of the events.
• Duties can be repetitive at times.
• Must be able to prioritize and organize the schedule and equipment for each day.
• Tasks and deadlines can be changed multiple times with limited warning which requires constant flexibility and the ability to quickly adapt to changes.

Physical Effort :

• Effort involves constant lifting and walking throughout the conference center.
• Constant lifting of furniture and equipment that is moderate in weight.
• Continual pushing and pulling of furniture and equipment on flatbed carts.
• All work is performed in a non-sitting position and manual dexterity is at a moderate level.

Working Conditions :

• Working environment is indoors with minimal hazardous exposure and the climate is controlled through heat or air conditioning.
• On occasion work is done outdoors Aside from minimal risk from moving furniture, the health, safety and comfort of the workers is maintained at an appropriate level.
• Position will include weekends.

Required / Desired Skills

• High school diploma or equivalent (Required 1 Years)
• Transporting and moving furniture and equipment in conference rooms (Required 6 Months)
• Effective planning, organizing, and prioritizing of work if necessary (Required 6 Months)
• Excellent oral communication skills. (Highly Desired 1 Years)
• Knowledge of sound, audio, and visual equipment (Desired 1 Years)