Executive assistant serp_jobs.h1.location_city

Executive Assistant

We are designing the grid of the future! The Executive Assistant will provide support to multiple C-level executives. This role demands a sharp eye for detail, and the ability to anticipate needs with minimal direction. You'll be a trusted partner, navigating shifting priorities with ease, managing complex calendars and itineraries, and ensuring seamless communication across teams. The ideal candidate is a career EA who values confidentiality, builds strong relationships at every level, and brings diplomacy and positivity under pressure. If you're energized by supporting mission-critical work in a fast-evolving industry, we'd love to meet you.

Responsibilities

Maintain accurate and detailed calendars for multiple executives, managing scheduling requests while balancing priorities and minimizing friction

Proactively communicate schedule changes, anticipate conflicts, and resolve scheduling issues in a timely, solution-oriented manner

Ensure meeting agendas and summaries are prepared, and participants are confirmed at least 48 hours in advance

Serve as a gatekeeper by filtering incoming requests, allowing the executives' time and attention are focused where it matters most

Attend meetings as requested; take and distribute clear meeting minutes, and help track action items and project timelines

Draft executive communications, reports, presentations, and spreadsheets with clarity and professionalism; act as proxy for communications and approvals when authorized

Organize internal and external meetings and events, including end-to-end coordination of logistics

Coordinate domestic and international travel, including complex itineraries

Manage executive expense reports, including timely reconciliation of receipts and submission of accurate reports in alignment with company policies

Serve as the backup for the Office Manager to include front desk administration

Work with Office Manager to coordinate Austin team events, including summer gatherings and year end celebrations

Qualifications

8+ years of executive assistant or equivalent experience, including 4+ years supporting C-level executives

Exceptional organizational, time management, and prioritization skills with a focus on accuracy and follow-through

Confidence navigating shifting priorities and last-minute changes with composure and clear communication

Strong written and verbal communication skills

A successful candidate can utilize their experience to anticipate the needs of the executives they are supporting

Able to represent executives internally and externally with the utmost professionalism

High-level discretion and proven ability to handle confidential information with integrity

Skilled at engaging with cross-functional teams, stakeholders, and high-profile external partners

Demonstrated success managing business travel logistics, event planning, and executive calendar management

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).

Join us in leading the change! Be a part of an innovative team shaping the grid of the future through advanced energy intelligence. For more than half a century, Electric Power Engineers (EPE) has partnered with power and energy clients across the globe, providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space, we are focused on building a modern, secure, and resilient grid. Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.

How we support you :

Comprehensive health and wellness benefits including medical, dental, and vision with 100% premium coverage for you

Generous PTO and paid holidays

MyShare Employee Ownership Program

Work with industry leaders

401K, up to a 4% match (100% vested from day 1)

Location : This position is located in Austin, TX Headquarter; The position is a full-time in-office role.

Travel requirement is infrequent- when needed travel will most likely be during business hours. On rare occasions overnight travel may be needed.

EPE is an equal opportunity / AA / Disability / Veteran employer. The EEO is the Law poster, and its supplement are available using the following links : EEOC is the Law Poster

If you are interested in applying for employment with EPE and need special assistance to apply for a posted position, please send an email to : applicationassistance@epeconsulting.com

Third-Party Recruiting Notification

EPE does not accept unsolicited resumes from third-party recruiters. Any unsolicited third-party resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency. EPE will not pay a fee to a third-party recruiter or agency without a previously signed third-party agreement and has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.